Letter to the Editor, Letter of Complaint, Class 10, Class 12 CBSE Examples Samples Format
Letter to Editor
How to write a letter to the editor?
Here are all the points of a “letter to the editor” format:
Sender's Address: This section contains the address of the person sending the letter addressed to the editor. This can be an office or residential address, as specified in the question.
Letter Date: The date the letter was addressed to the editor. This data must be accurate as it serves as a reference point on many counts.
Designation: Designation of the person receiving the letter. In the case of letters to the editor, this is usually filled in as "The Editor".
Recipient editor's address: This should include the editor's office address, as well as the name of the organization to which he or she belongs.
Letter Subject: The letter subject should reflect the purpose of writing the letter in very few words. It should be concise, as written in such a way as to cover everything the sender considers necessary.
Salutation / Greeting: This part shows the manners of the person, so it is very important. In case of information ambiguity, the author should use words such as Madam, Sir, Miss, or greetings of both genders.
Body: The body of a letter is the main point of all its content. It is generally divided into three sub-sections, namely- Introduction, Contents and Conclusion.
Introduction: Basically gives a brief summary of the topic of the letter
Contents- Contains the main details and subject matter of the letter.
Conclusion- This part ends the information to provide a summary of the entire content.
Sender's Name: The name or signature of the person addressing the letter is essential to add credibility to the letter and the information provided.
Sender's Designation: If the sender belongs to an organization, he can choose to add his designation just below his name or signature.
Format of the “Letter to the Editor”
Sender's address
Date
Recipient's address
Subject: ______________________________________________
Respected madam/sir
Body of the letter
Introduction- Gives a brief summary of the material to follow.
Contents- Contains the main details and subject matter of the letter.
Conclusion- This part ends the information to provide summary and fluidity to the entire content.
A letter appears better structured if the writer follows this sequence of writing.
Regards,
Sender's name
Sender's Designation (optional)
sender's signature
Question 1
You are Abhishek of Class XII. You are interested in pursuing a course in visual communication. You have seen an advertisement issued by the National Institute of Communication, Bengaluru, offering courses in Media and Communication. Write a letter to the Director seeking information about their courses, fee structure, placement opportunities, etc.
Answer:
D-4020 ABC Lane
XYZ City
14th April, 20xx
The Director
National Institute of Communication
Bengaluru
Subject: Seeking information about the Course in Visual Communication
Sir,
This is in response to your advertisement in ‘The Hindustan Times’ dated 8th March, 20xx regarding courses offered by your Institute in Media and Communication. I have just appeared for my class XII examination and am interested in pursuing a course in Visual Communication. As very little information is available about this course on your website, I would be extremely grateful if you could send me detailed information about it so that I can take an informed decision to seek admission in your reputed Institute. Please forward the following details at the earliest:
1. Procedure for Admission
2. Duration of the Course
3. Eligibility Criteria
4. Course fee (instalment for each term)
5. Placement opportunities available after course completion
Abhishek
Question 2
You are Neetu, a student of Class XII living at 442, Aman Apartments, Mumbai. You are interested in pursuing a course in journalism. Write a letter in response to an advertisement issued by the Nanda Institute of Journalism, Delhi in a National daily, seeking information about suitable courses, eligibility, fee structure and placement opportunities. (All India 2009)
Answer:
442 Aman Apartments
Mumbai
14th April, 20xx
The Administrative Officer
Nanda Institute of Journalism
Delhi
Subject: Seeking information about a Course in journalism
Sir
This is in reference to your advertisement in ‘The Dainik Bhaskar’ dated 12th April, 20xx. I have just appeared for my Class XII examination and am now interested in pursuing a course in journalism from your reputed institute. I would like to get complete information about the Degree Courses in journalism, especially the following details:
1. Procedure for Admission
2. Duration of Course
3. Criteria for Admission
4. Fee structure (instalment for each term)
5. Placement opportunities available after course completion
I am very keen to pursue the journalism Course from your esteemed institute and would be obliged if you could mail a prospectus in the self-addressed stamped envelope that I have enclosed along with this letter.
Awaiting an early response from your end.
Yours sincerely
Neetu
Question.
You are Aman/Sajita staying at M.G Block, Bengaluru. Your locality being away from the main city, the poor bus service adversely: affects the life of residents. Write a letter to; the Editor, The Tribune, highlighting the problems faced and also giving a few possible solutions.` 1
Answer:
Sapphire Apartments
M.G. Road
Bengaluru
25th February, 20xx
The Editor
The Tribune
Bengaluru
Subject: Poor Bus Service on M.G. Road
Sir,
On behalf of the residents of Vista Apartments, I wish to draw the attention of the concerned authorities about the poor bus service in our area which is adversely affecting the lives of the residents who are commuting by bus.
Our locality lies on the outskirts of the main city, so a majority of our residents opt to use public transport to commute to and from the city. But the poor bus-service which has also led to the buses being over-crowded is becoming a major problem for the residents. Despite our repeated pleas, the concerned authorities have turned a deaf ear to our problem which we now have been facing for the past almost two years. Our only request is that a few additional buses be assigned for our locality so that commuting to the city is not difficult for us.
I hope you will publish my letter in your esteemed daily so that our plea is heard and appropriate action is taken for us.
Yours sincerely,
Aman
Question.
You bought a refrigerator two months ago from Grover Electronics, Vivek Vihar, Jaipur. It has developed certain problems regarding its functioning. It is not cooling properly and it is making a lot of noise. Write a letter of complaint to the Manager asking him for immediate repair/replacement of the same. You are Narender / Sakshi, 25/5 Dwarka Enclave, Jaipur. (120-150 words)
Answer:
25/5 Dwarka Enclave
Jaipur
June 4, 20XX
The Manager
Grover Electronics
Vivek Vihar,
Jaipur
Subject: Faulty Refrigerator
Dear Sir,
I purchased a Haier double door refrigerator from your Vivek Vihar showroom on April 20, 20XX vide receipt no. 058XX. But I regret to inform you that it is not giving satisfactory service.
Please find below the list of issues:
It is not cooling effectively.
It is making a continuous buzzing noise.
I request you to advise me on the next steps in this regard. Kindly send your representative to inspect all these defects. A replacement of the refrigerator at the earliest would be the best way out, since it is still covered under warranty. I would very much appreciate an early response.
Yours sincerely
Sakshi
Question.
Last month, you went to Nainital and stayed at ‘Hotel Lakeview’ for a week. Within two days, you found that the facilities provided were not good and you had to leave the hotel. On reaching home in Gurgaon, you decided to write a letter of complaint to the manager describing all that went wrong there. Demand a refund of the money paid in advance. Write a letter in 120-150 words. You are Raghav / Rachna, 765, M.G. Road, Gurgaon.
Answer:
12B, Mount Road
Chennai
April 10, 20XX
The Manager
Hotel Greenview
Ooty
Subject: Lack of good facilities at the hotel
Respected Sir,
This is with reference to the booking made at your hotel on February 5, 20XX for a week but not getting the facilities as promised after reaching the hotel.
We reached the hotel on February 6, 20XX, and paid an advance booking amount of 20,000. Within two days of the stay, we realised that the facilities and services provided at the hotel were not as per the commitment made by the authorities at the time of booking. The room service never responded on time of call and the hotel management staff was least bothered about the cleanliness in the rooms. We experienced frequent power cuts without any generator backup being provided. Apart from all this, the hotel staff was very rude and refused to accept their negligence. Therefore, we left the hotel for two days only and searched for another hotel. In view of these events, I would like to have a refund of my money that I paid in advance at the time of booking.
I hope you will look into this matter and take strict action against the hotel staff. Only if these issues are resolved, your customers will be satisfied, and the hotel will be a success.
Yours Sincerely
Omar
Question
Along with air and water pollution, our cities are also under an attack of noise pollution. Marriage processions, DJs during wedding receptions, loud music from neighbourhood flats, etc. are all sources of noise which is not good for the old, the ailing, and students. Write a letter in 120-150 words to the Editor of a local newspaper describing the problem and making a request to the concerned authorities to solve it. You are Karan/Karuna, M 114, Mall Road, Delhi. [CBSE (AI) 2016
Answer:
M 114, Mall Road
Delhi
June 13, 20XX
The Editor,
The Hindu
New Delhi
Subject: Concern over the rising noise pollution
Sir,
Through the columns of your esteemed newspaper, I wish to draw the kind attention of the concerned authorities towards the rising noise pollution in our cities.
Marriage processions, DJs during wedding receptions, loud music during campaigning and elections, are all sources of noise which is not good for the old, the ailing, and the students. Not only does it affect the health of people but also their behaviour. It causes hypertension, high-stress levels, hearing loss, and disturbed sleep. It also causes damage to psychological health. Lack of urban planning also increases exposure to unwanted sounds.
I hope the concerned authorities would look into this matter at the earliest and help resolve this issue.
Yours sincerely
Karuna
